TradeClear checks every subcontractor's WSIB clearance overnight, reads the expiry date off their certificate of insurance, and keeps the proof for your next audit. You stop chasing paperwork.
No card required. Set up in about five minutes.
| Trade contractor | Trade | Status | WSIB clearance | Insurance |
|---|---|---|---|---|
| Grand & Sons Electric Cleared to 20 Nov, insured to 1 Mar | Electrical | Active | 20 Nov · 91d | 1 Mar · 192d |
| Delta Framing & Carpentry Insurance expires in 9 days | Framing | Expiring soon | 20 Nov · 91d | 30 Aug · 9d |
| Northgate Roofing Systems Insurance expired 4 Aug Certificate received, read and filed | Roofing | Lapsed Active | 20 Nov · 91d | 4 Aug · expired 4 Aug · 365d |
| Simcoe Excavation Co. Waiting on WSIB number and insurance | Excavation | Pending | no account number | not on file |
The roofer texts a photo of their renewal from the truck. The badge goes green on its own. Nobody at your office had to ask twice.
Why this exists
Under section 141 of the Ontario Workplace Safety and Insurance Act, engaging a contractor without a valid clearance can leave you owing their unpaid premiums, with penalties reaching six figures.
Maximum penalty a corporation can face for a conviction under the Act.
How long a WSIB clearance lasts. Most expire on four fixed dates a year: 20 February, 20 May, 20 August and 20 November.
How often somebody in your office re-types every account number into the WSIB portal, one at a time, and files the results where nobody can find them.
How it works
Business name, trade, and the mobile number of whoever actually has the paperwork. They get one text.
No password, no account, no app. It asks for their WSIB number and a photo of their certificate, then tells them nothing further is needed.
WSIB is queried directly and the page it served is stored as proof. The certificate is read automatically, then re-checked by rules rather than taken on trust.
Every night at two. Anything lapsing gets chased. Your accounts payable desk gets one email listing what to hold. Quiet nights send nothing.
The audit pack
A ZIP with a folder per trade: the timestamped page WSIB served on every check, the certificates they supplied, and a plain summary of what was read off each one. The clearance records are append-only, so nothing in that pack can be edited after the fact. That is the only reason it is worth showing to anyone.
Pricing
Canadian dollars, per month. Ontario customers are charged 13% HST on top. Cancel from the billing portal whenever you like.
$99 / month
One site, one superintendent.
Start free$199 / month
Several sites, and a trade list that turns over.
Start free$399 / month
A trade list nobody can hold in their head.
Start freeEvery tier gets the nightly check, the stored proof, certificate reading, the payment hold flags and the audit pack. None of that is an upgrade, because a plan that quietly did less of it would tell you that you were covered when you were not.
Questions
It automates the same lookup and keeps the result. The certificate WSIB issues is still WSIB's document, and TradeClear stores the page verbatim rather than reprinting it. If a particular contract needs a formal certificate, get it from WSIB directly.
Nothing changes. An unreachable portal tells you nothing about a contractor, so the previous result stands and the row says when it was last confirmed. Turning somebody else's outage into a red badge would send a crew home over nothing, and that is the one mistake this software cannot afford to make.
No. They get a link, they use it, and that is the entire relationship. The link works for their business only, and you can reissue it if it goes to the wrong number.
No, and it is built not to. When a trade lapses, TradeClear raises a recommendation for your accounts payable desk. Holding a progress payment is your decision, under your contract, and no software should be making it for you.
The document is stored either way and the row says a person needs to look at it. A certificate that cannot be read automatically is still a certificate you have on file.
Fourteen days, no card, up to three subcontractors. That is enough to invite a real trade, watch them upload from their phone, and export an audit pack with the proof inside it. If the trial ends without you choosing a plan, the account goes read-only rather than dark: your roster, your clearance history and your audit pack export all stay.
In a Cloudflare database and object store. Documents are private and are only ever served to a signed-in session on your own account. Nothing is sold, and there is no advertising or analytics on the application.
Set it up with one trade this afternoon and see the whole loop work before you decide anything.
No card required.